![]() ![]() Penalty for Failure or Refusal to Issue Receipts This is in case of future audit.Īlso for unused official receipt refrain from disposing it because you need to surrender it to BIR especially upon closure of business. It is advisable to keep copies of written out official receipt for a period of at least 10 years. The accountant or bookkeeper may also be the keeper of the issued or used official receipt since they use it as evidence and basis of recording. The official receipt is placed and issued in the business premise and usually safeguarded by the cashier. Where to keep the issued official receipt? The official receipt is issued by the cashier or any person holding the company’s cash or collection. The third copy may go to another department aside from accounting. For triplicate copy, the white copy goes to the customer, while the second copy goes to accounting for recording and safekeeping. For duplicate copy, one white copy goes to the customer, while the second copy remains in the booklet for safekeeping and recording. The official receipt may either be duplicate or triplicate copy. On the other hand, if you prefer a carbonless official receipt, this is cheaper type but you need a carbon paper to copy the details in the duplicate or triplicate copy. If you prefer official receipt with carbon, this is more expensive than the carbonless, and you need to use a cardboard to prevent the details be copied in the next series. Types of Manual Official Receiptĭepending on your preference and budget, there are different types of manual official receipt booklets which you can register with the BIR, such as the following: ![]() When do you issue an official receipt?Īn official receipt is issued to a customer upon cash collection of service fee or service billing, for service rendered. It is issued upon collection of payment from customer. Check it out What is an Official Receipt?Īn official receipt, in general, is a document supporting sale of service. You can also use this tool for your taxes to save time and so you can focus on more important things. With such experience, I’m creating this article to serve as a guide for business owners or non-accountants for better understanding of an official receipt.Ĭompleting a BIR form is a daunting task that is why we built a software to automate this and weve been using it since 2012. In my experience, when I ask for a manual receipt or invoice, some cashier don’t know what it is, while some don’t know how to write on it properly. I do this when either the receipt or invoice issued was printed on a thermal paper (which fades over time), or the business don’t have cash register machine or POS yet the cashier don’t issue a receipt or invoice unless you ask for it. There are times I even ask for a BIR registered manual receipt or invoice. I do this so I can record and support my payments with valid documents. Personally, I always exercise my right to ask for a BIR registered receipt or invoice whenever I purchase from a business establishment, such as for gasoline, transportation, grocery, supplies, rent, etc. Some may not be issuing intentionally, but for many, its lack of awareness and knowledge of the business owner and/or his staff on how to write a receipt or invoice. ![]() However, despite the importance of issuing a receipt or invoice, many businesses are still penalized for non-issuance. As a buyer of a services or goods, the benefit of asking for a BIR registered receipt or invoice is to ensure that the payment you’ve made is valid and supported with documents for accounting and tax purposes. The purpose of the signage is to ensure all buyers are aware of their right to ask for receipt or invoice, and that the tax on the said sale is properly declared and remitted to the BIR. The BIR even require all businesses to post visibly in their establishments the “ASK FOR RECEIPT” signage. All income earners, except for purely compensation income earners, are mandated to issue a receipt or invoice for every sale of services or products. ![]()
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